Assign an invigilator
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For proctored exams which need to be supervised, you can assign an invigilator to a student for one-on-one proctoring.
When an invigilator's Möbius account is assigned to a specific student, only they can authorize the student to start the proctored exam, and they must use local authorization.
No other user with proctor permissions can grant permissions to this student for the chosen assignment, aside from the assigned invigilator. However, other users with proctor permissions in the class can reassign or change the invigilator through Proctor Tools.
Möbius automatically unassigns the invigilator once the student submits the assignment, or the assignment attempt allowed by that invigilator is force-graded.
When assigning an invigilator, you have the option of sending custom messages to both the invigilator and the student via email (check out Variables and emails to the invigilator and student).
IMPORTANT: It's recommended the invigilation email message contains information about how the test will be conducted, and contact information for both the invigilator and the student. Invigilators and students are still required to connect separately with each other to facilitate supervision and local authorization of the proctored exam in Möbius.
NOTE: A user with a system role of proctor doesn't need to be enrolled into a specific class to perform proctoring duties. Check out Learn about proctors.
Assign an invigilator
To assign an invigilator to a specific student for the proctored exam:
Click Proctor Tools on the Class Homepage (check out Access Proctor Tools).
Click Advanced Search and complete search fields as needed to find the student (check out Advanced Search in Proctor Tools).
Select the name of the proctored exam from the Assignment Filter drop-down list.
Click Search.
Click Assign an invigilator next to the name of the student in the Select Students table.
NOTE: If an invigilator is already assigned to that student, their name will appear instead of the Assign an invigilator button. Check out Change the invigilator assigned to a student.
Enter the Write Date (that is, when the invigilator and student should schedule to meet and invigilate the exam) using the calendar tool.
Use the Invigilator drop-down menu to select the user account of the invigilator.
Edit the Student Notes and the Invigilator Notes fields to add information that will be emailed to the student and invigilator respectively (check out Variables and emails to the invigilator and student).
Click Save and email to assign the invigilator and send emails to both student and invigilator, or click Save to assign the invigilator without sending emails.
The invigilator is now the only proctor who can authorize their student to start the exam (check out Perform local authorization).
Change the invigilator assigned to a student
If an invigilator is already assigned to that student, their name will appear instead of the Assign an invigilator button.
Click the name of the invigilator to re-open the Assign Invigilator dialog:
From here you can change invigilators, unassign an invigilator (so that any proctor can allow the student to start the proctored exam), and/or edit and resend the customized emails to both the invigilator and the student.
Variables and emails to the invigilator and student
When you assign the invigilator, there are separate emails that will be sent to the student (using the information in Student Notes) and to the invigilator (using the information in Invigilator Notes).
The Student Notes and Invigilator Notes fields are blank by default on your Möbius site, but any information you add to these fields will be included in the respective emails.
These fields support the use of placeholders, which are replaced by information specific to the assignment, student or invigilator when the emails are sent.
The supported placeholders are:
Placeholder | Information the placeholder is replaced with |
---|---|
${CourseName} | The name of the class (Class Name field) in Möbius. |
${CourseCode} | The Course ID field for the current class in Möbius. |
${ExamName} | The Assignment Name field for the invigilated assignment in Möbius. |
${ExamLength} | The Time Limit (in minutes) for the invigilated assignment in Möbius. |
${WriteDate} | The Write Date value set for the student when you assign an invigilator. |
${StudentName} | The Display Name field on the Möbius user profile of the student. |
${StudentUserName} | The User Login field on the Möbius user profile of the student. |
${StudentID} | The Student ID field on the Möbius user profile of the student. |
${StudentName} | The Email field on the Möbius user profile of the student. |
${InvigilatorFullName} | The Display Name field on the Möbius user profile of the assigned invigilator. |
${InvigilatorUserName} | The User Login field on the Möbius user profile of the assigned invigilator. |
${InvigilatorEmail} | The Email field on the Möbius user profile of the assigned invigilator. |
What's next?
Now that you've added an invigilator, you're ready for: